Overview
Location: Cordoba, Argentina.
Schedule: Part-time.
Job Purpose
We are looking for a diligent Operations Assistant to join our dynamic team at Eureka Labs. As an Operations Assistant, you will play a crucial role in supporting various aspects of our operations across People Experience, IT Support, and administrative functions.
If you are an organized individual with a knack for multitasking and a proactive approach to problem-solving, we encourage you to apply. This is an excellent opportunity to contribute to the efficient functioning of our operations and be an integral part of our team's success. We look forward to hearing from you soon.
Responsibilities
People Experience (PX) related tasks:
- Manage Recognition Plan gifts and team-building activities.
- Coordinate the procurement and distribution of birthday gifts, welcome kits and other gifts to be sent to employees, vendors and clients.
- Conduct comprehensive research on PX vendors for various processes, including gift procurement and training services.
- Facilitate the coordination of training logistics.
- Organize and oversee the execution of general events.
- Audit vacation requests to ensure compliance with company policies.
- Collaborate with onboarding processes:
- Conduct People & Talent meetings.
- Timely delivery of welcome kits.
- Other related administrative tasks.
- Manage PX platform.
IT Support (IT) related tasks:
- Engage in collaborative efforts pertaining to inventory management.
- Work together on monitoring peripherals within the Cordoba office.
Office Maintenance related tasks:
- Ensure the office is clean, organized, and well-maintained.
- Oversee the general state of the office, promptly addressing any maintenance issues.
- Coordinate repairs and contact appropriate vendors or service providers when equipment, furniture, or facilities are damaged or need fixing.
- Manage office maintenance vendors and associated tasks.
Office Support & Administration related tasks:
- Perform monthly review of invoices sent by contractors to ensure compliance.
- Initiate claims and diligently follow up on invoices requiring modification.
- Prepare draft invoices in the billing system on a monthly basis.
- Upload invoices into the designated accounting system.
- Procure office supplies, including cleaning items and disposables.
- File management.
- Manage filing tasks efficiently.
- Acquire office consumption items such as cookies, teas, fruits, and sodas.
- Source supplies or arrange catering for special events such as after offices and AHM.
- Coordinate the purchase of travel tickets
- Coordinate accommodation bookings for trips.
- Maintain updated records in the ART Portal.
Experience & Qualifications
- Experience in administrative or operational roles, preferably within a similar industry or environment (nice to have).
- Strong organizational skills and attention to detail, with the ability to effectively manage multiple tasks and deadlines.
- Proficiency in relevant software and tools, including Microsoft Office Suite and accounting or billing systems.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Proven ability to collaborate effectively within a team environment, as well as independently when necessary.
- Adaptability and flexibility to navigate various tasks and responsibilities in a dynamic work setting.
- A proactive approach to problem-solving and a willingness to take initiative in addressing challenges.
- A commitment to upholding high standards of professionalism and integrity in all interactions and tasks.
- Advanced proficiency in English.
